Keep the receipt with the job
Save the purchase against the client project. You can find the receipt when you review the work, without searching your inbox.
Track time. Get paid.
Stop paying for forgotten client expenses.
An expense tracker for freelancers who buy things to get the job done. Keep project receipts together and add agreed costs to your next client invoice.
Free for 14 days — every feature, no credit card, no automatic charge.
Keep the receipt. Lose the mental note.
A print proof, a train fare, a purchase for a client. Record the cost against the job while it is fresh. Your receipt stays with it.
When you invoice, review the expenses your client has agreed to cover. You can do it from your mobile browser, including from the sofa after a busy day.
- 1Choose the client project
- 2Save the cost and receipt
- 3Add agreed expenses when invoicing
What this looks like in practice
Example: You buy a stock image for a client’s brochure. Record it against that project while the receipt is easy to find. Mark it billable if your agreement allows it, then review the cost alongside your design hours before sending the invoice.
From recorded work to a clear bill
Keep project costs out of your memory.
A receipt can mean a client charge or a cost you absorb. Keep both with the job so you can review the bill and the margin.
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Record the cost
Choose the project and keep the receipt with the expense.
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Check the agreement
Separate costs your client covers from costs included in your fee.
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Bill the agreed expense
Review the billable expense alongside your hours in the invoice draft.
| Recorded work | Basis | Amount |
|---|---|---|
| Print proof agreed with your client | Billable | $45.00 |
| Reference material included in your fee | Non-billable | $20.00 |
| Project costs recorded | $65.00 | |
Fictional example, before tax. Only the $45 agreed cost belongs on this client invoice. TimeLodge tracks project costs; it does not replace bookkeeping or reimburse expenses.
Receipts in. Billable costs out.
Remember what your client agreed to cover
Mark eligible project expenses as billable. Review them alongside your hours when you prepare the invoice.
See the cost of doing the work
Record costs even when you cannot pass them on. They still matter when you review whether the project was worthwhile.
Project expense records do not determine tax deductibility or replace the bookkeeping records your business needs.
Get started with expenses
- 1Open the freelance client project
- 2Save the purchase and receipt
- 3Check your agreed cost recovery
- 4Review expenses with the invoice
Questions about expenses for freelancers
- Can I bill a freelance client for project purchases?
- You can include billable project expenses on an invoice. Check your agreement before passing on a cost, and keep the receipt with the project. Recording an expense does not decide whether it is tax-deductible.
- Can I use this business expense tracker on my phone?
- Yes. Open TimeLodge in your mobile browser to record project expenses and keep receipts with the job. You can review billable costs when you invoice.
- Does TimeLodge replace my bookkeeping app?
- No. It tracks project expenses and helps you bill agreed costs. Keep your accounting software for your complete business accounts and tax records.
Try expenses on your next client project
Start free, add a project expense, and keep the receipt with it.
Start free